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 Lake Bonnet Drainage Basin

Flood Hazard and Debris Mitigation Project

MT047 CDBG-MIT


 

  • Project and Program Background

    In April 2018, the U.S. Department of Housing and Urban Development (HUD) announced that the State of Florida Department of Economic Opportunity (DEO) would receive funding to support long-term mitigation efforts following declared disasters in 2016 and 2017 through HUD’s Community Development Block Grant Mitigation (CDBG-MIT) program.  Awards were distributed on a competitive basis targeting HUD-designated Most Impacted and Distressed (MID) Areas, primarily addressing the Benefits to Low-to-Moderate Income (LMI) National Objective.  Additional information may be found in the Federal Register, Vol. 84, No. 169.

    On April 16, 2021, the DEO selected the City of Lakeland (City) to receive CDBG-MIT grant funds based on the Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation application submitted for the Rebuild Florida Mitigation General Infrastructure Program.  The City entered into an agreement with Florida DEO (Agreement # MT047) on October 27, 2022, to administer these mitigation disaster recovery funds.

    The project will consist of wetland restoration, lake bottom sediment dredging, and the development of flood mitigation infrastructure to reduce flood risk for the May Manor Mobile Home Park and surrounding areas and will consist of three (3) Phases: Phase 1 - Feasibility Study; Phase 2 – Design, Permitting, Communication and Coordination with property owners for potential property acquisition and/or easements and the public at large, as well as the development of a project implementation plan; and, Phase 3 – Construction with an expectation of a six-year start-to-completion schedule.

    The Feasibility Study will evaluate mitigation project activities for eligibility with the HUD CDBG-MIT requirements, coordinate with local, state, and federal permitting agencies, establish the environmental review process, coordinate with private property owners for potential property acquisition and/or easements and the public at large, as well as the development of a project implementation plan.

    Upon completion of the Feasibility Study and in accordance with its findings, the City, with the assistance of the awarded Consultant Firm, will submit a revised scope of work, project schedule, and detailed project budget reflective of the study results for DEO’s review and close-out of the feasibility study prior to commencing Phase 2 and Phase 3.

  • Contact Information

    CITY OF LAKELAND
    Project Manager
    Laurie Smith, CPM, CFM
    Manager, Public Works Lakes & Stormwater
    Phone: (863) 834-6276
    E-mail: laurie.smith@lakelandgov.net

    Project Administrator/Grant Manager
    Lana Braddy
    Special Projects Coordinator
    Public Works Lakes & Stormwater
    Phone: (863) 834-3327
    E-mail: lana.braddy@lakelandgov.net

    AECOM CONTACT INFORMATION
    Daniel J. Levy, P.G.
    Vice President
    110 East Broward Blvd., Suite 700
    Fort Lauderdale, FL 33317
    Phone: (305) 519-1194
    E-mail: dan.levy@aecom.com

    DEPARTMENT OF COMMERCE (DOC) CONTACT INFORMATION
    DOC Grant Manager
    Joseph  "Jody" McCormick, PMP, FCCM
    Grants Coordinator, Office of Long-Term Resiliency
    Bureau of Business Economic Recovery
    Phone: (850) 717-8407
    E-mail: Joseph.McCormick@commerce.fl.gov 

     

     

     

  • DEO Award Announcements

    CITY APPLICATION FOR THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY (DEO) TO RECEIVE COMMUNITY DEVELOPMENT BLOCK GRANT-MITIGATION (CDBG-MIT) FUNDS BASED ON THE LAKE BONNET DRAINAGE BASIN FLOOD HAZARD & DEBRIS MITIGATION SUBMITTED FOR THE REBUILD FLORIDA MITIGATION GENERAL INFRASTRUCTURE PROGRAM. 

    DEO AWARD ANNOUNCEMENTS 

    04/16/2021- Notice of Intent to Award – Rebuild Florida Mitigation General Infrastructure Program
    04/16/2021- Press Release – Rebuild Florida News – Governor Ron DeSantis Announces Nearly $150 Million in Awards to Florida Communities for More Resilient Infrastructure
    01/25/2022- Rebuild Florida Memo to DEO Program Manager Memorandum
    02/11/2022- Press Release - Governor Ron Desantis Announces Over $91 Million in Funding to Support Storm Mitigation and Recovery for Communities Impacted by Hurricane Michael

    Please request copies of files via Lana Braddy, Special Projects Coordinator.

  • Policies and Procedures
    • City of Lakeland Purchasing Manual
    • City of Lakeland Accounts Payable Policy Manual
    • City of Lakeland Grants Administration Handbook
    • State of Florida General Records Schedule GS1-SL
    • City of Lakeland Records Management Program and Procedures  
    • City of Lakeland Grant Schedule Worksheet
    • Florida's Government In-The-Sunshine Manual 2024 Edition
    • City of Lakeland Affirmative Action Plan - See section titled Title VI/Nondiscrimination Policy and Plan
    • City of Lakeland Procedures for Preparing the SEFA and State Financial Assistance
    • Internal Controls Pertinent to Public Law 115_123
    • City Staffing Plan

    Please request copies of files via Lana Braddy, Special Projects Coordinator.

  • Contracts and Agreements

    CONTRACTS AND AGREEMENTS

    Please request copies of files via Lana Braddy, Special Projects Coordinator.

    CDBG-MIT SUBRECIPIENT GRANT AGREEMENT (BETWEEN THE FLORIDA DEPARTMENT OF COMMERCE AND CITY OF LAKELAND

    08/15/2022 - Lakeland City Commission Meeting Agenda

    08/15/2022 - Recommendation re: Community Development Block Grant Mitigation Program Subrecipient Agreement Between the State of Florida Department of Economic Opportunity and City of Lakeland for the Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project

    10/27/2022 - State of Florida Department of Economic Opportunity Federally Funded Community Development Block Grant Mitigation Program (CDBG-MIT) Subrecipient Agreement (Executed)

    02/21/2024 - Memo to City Manager re: Amendment One to Community Development Block Grant Mitigation Program Subrecipient Agreement - Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project

    03/08/2024 - Amendment One To The Federally Funded Community Development Block Grant Mitigation Program (CDBG-MIT) Subrecipient Agreement

    AGREEMENT FOR PROFESSIONAL ENGINEERING AND ENVIRONMENTAL CONSULTING SERVICES

    11/14/2023 - Agreement For Professional Engineering and Environmental Consulting Services (For the Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project (Between the City of Lakeland and AECOM Technical Services, Inc.

    05/21/2024 - Memo to City Manager re: Amendment One to Agreement For Professional Engineering and Environmental Consulting Services Between the City of Lakeland and AECOM Technical Services, Inc. for the Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project.

    00/00/2024 - Amendment One to Agreement For Professional Engineering and Environmental Consulting Services, Inc. (For the Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project.

     

    ATTACHMENT B - PROJECT BUDGET AND UPDATES

    10/27/2022 - Attachment B - Project Budget, Included in Subrecipient Agreement

    04/16/2024 - Attachment B - MODIFICATION 1 (Approved 05/13/2024)

    ATTACHMENT C - ACTIVITY WORK PLAN AND UPDATES

    10/27/2022 - ATTACHMENT C – ACTIVITY WORK PLAN

    12/19/2023 - Attachment C - MODIFICATION 1 (Approved 01/18/2024)

    02/06/2024 - Attachment C - MODIFICATION 2 (Approved 03/13/2024)

    04/16/2024 - Attachment C - MODIFICATION 3 (Approved 05/13/2024)

    MONTHLY PROJECT REPORTS (MPR) and ATTACHMENTS

    • October 2022 MPR
    • November 2022 MPR
    • December 2022 MPR
    • January 2023 MPR
    • February 2023 MPR
    • March 2023 MPR
    • April 2023 MPR
    • May 2023 MPR
    • June 2023 MPR
    • July 2023 MPR
    • August 2023 MPR
    • September 2023 MPR
    • October 2023 MPR
    • November 2023 MPR
    • December 2023 MPR
    • January 2024 MPR
    • February 2024 MPR
    • March 2024 MPR
      • 03/2024 - AECOM Project Update, 03/28/2024 - AECOM Project Update
    • April 2024 MPR
      • 04/25/2024 AECOM Project Update
    • May 2024 MPR
    • June 2024 MPR

    QUARTERLY PROJECT REPORTS (QPR) AND TRACKING SPREADSHEETS

    • Q4 2022 OCT-DEC QPR
    • Q1 2023 JAN-MARCH QPR
    • Q2 2023 APRIL-JUNE QPR, TRACKING SPREADSHEET
    • Q3 2023 JULY-SEPT QPR, TRACKING SPREADSHEET
    • Q4 2023 OCT-DEC QPR, TRACKING SPREADSHEET 
    • Q1 2024 JAN-MARCH QPR, TRACKING SPREADSHEET
    • Q2 2024 APRIL-JUNE QPR, TRACKING SPREADSHEET
    • Q3 2024 JULY-SEPT QPR, TRACKING SPREADSHEET
    • Q4 2024 OCT-DEC QPR, TRACKING SPREADSHEET

     

    HUD-2516 FORM

    4/12/2023 - HUD-2516 Form-2023 OCT 1 - SEPT. 30 (Annual-FY)

  • Procurement

    Please request copies of files via Lana Braddy, Special Projects Coordinator.

    REQUEST FOR QUALIFICATIONS (RFQ)

    04/04/2023        Request for Qualification 2023-RFQ-020 Professional Engineering and Environmental Consulting Services (CCNA) For The Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project

    PROCUREMENT ADDENDUMS TO RFQ

    04/18/2023 - Addendum 1
    04/20/2023 - Addendum 2
    05/05/2023 - Addendum 3
    05/22/2023 - Addendum 4

    PROOF OF PUBLICATION

    04/04/2023 - Proof of Publication

    PROCUREMENT MEETING NOTIFICATIONS/SIGN-IN SHEET

    04/18/2023 - Mandatory Pre-Proposal Meeting Sign-In Sheet
    06/14/2023 - Notice of RFQ Selection Committee Meeting
    06/14/2023 - RFQ Shortlist Evaluation Ranking

    PROCUREMENT NOTICE OF INTENT TO AWARD

    06/20/2023 - Notification of Intent to Award

    LAKELAND CITY COMMISSION APPROVAL TO NEGOTIATE AGREEMENT

    07/17/2023 - Lakeland City Commission Meeting Agenda
    07/17/2023 - Recommendation re: Approval Request to Negotiate Agreement for Professional Engineering and Environmental Consulting Services for the Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Projec

  • Project Phases

    PROJECT PHASES - Please request copies of files via Lana Braddy, Special Projects Coordinator.

    PROJECT IMPLEMENTATION

    Lake Bonnet Drainage Basin Flood Hazard and Debris Mitigation Project MT047 Fact Sheet

          02/15/2024 - Public Notice - Public Kick-off Meeting
          02/19/2024 - Public Notice - Drone Survey Notification
          03/04/2024 - Public Notice - Geotechnical Survey Notification
          03/11/2024 - Public Notice - Wetlands Survey Notification
          11/12/2024 - Public Notice - Public Information Meeting #2 

    PHASE 1 – FEASIBILITY STUDY  12/2023 - 06/2024 (Dates subject to change)

     During this phase, the Consultant will complete the following elements:

    • Floodway Encroachment Analysis (field investigations, records review, and site visits)
    • Complete a DRAFT and FINAL Floodway Encroachment Analysis Report with findings and recommendations
    • Complete FEMA review and coordination, prepare Letter of Map Revision as needed
    • Complete pre-application meetings with permitting agencies, including Southwest Florida Water Management District (SWFWMD), Florida Department of Environmental Protection (FDEP) and US Army Corp of Engineers (USACoE)   
    • Stakeholder coordination with property owners within the Feasibility Study project area to obtain site access and review scope of work
    • Conduct surveys, site inspections, property records reviews, property appraisals, and land/easement acquisition studies
    • Complete Topographic & Boundary Survey of the project study area
    • Complete Wetlands Delineation in the project study area
    • Complete Bathymetric Mapping and Sediment Thickness Survey
    • Complete LiDAR Survey of the project study area
    • Complete Project Feasibility Study & Implementation Plan
    • Complete and submit 30% Preliminary Design Report for Flood Protection Mitigation

    PHASE 1 - DELIVERABLES

           00/00/0000 - Draft Floodway Encroachment Analysis
           00/00/0000 - Final Floodway Encroachment Analysis
           00/00/0000 - Project Feasibility Study & Implementation Plan
           00/00/0000 - 30% Preliminary Design Report for Flood Protection Mitigation

    ENVIRONMENTAL

          11/10/2022 - DEO Environmental Exemption - Exempt Activities Approval (Grant Number: B-18-DP-12-0002/Project Grant No.: MT047) 

    • Exempt Approval Memo City Of Lakeland MT047 FINAL and 24 CFR 58.34 (Up To Date As Of 11/17/2022)

          00/00/0000 - Request for Release of Funds and Certification (RROF) Form HUD-7015.15

          00/00/0000 - Environmental Review Approval Letter

          00/00/0000 - Authority to Use Grant Funds (AUGF) Form HUD-7015.16

          00/00/0000 - Notice to Proceed

    PHASE 2 – DESIGN AND ENGINEERING

    PHASE 3 – CONSTRUCTION

  • Project Close-out

    Construction Certification of Completion

                            Administrative Close-Out (ACO)

                            Final Form HUD-2880

                            Final Audit Report

                            Final Close-Out Report

  • City Staff Training

    Please request copies of files via Lana Braddy, Special Projects Coordinator.

    CITY STAFF REQUIRED TRAINING COMPLETED:

    04/24-25/2024 - HUD OIG CDBG-DR Fraud Training - Certificate of Completion (for Lana R. Braddy) (pending HUD signature)

  • Current Public Notices and Press Releases

    Lake Bonnet November 12 Meeting Notification

     

    Please request copies of files via Lana Braddy, Special Projects Coordinator.