Unlimited accrual at the rate of one day per month. Eligible for use as soon as earned. Regular part-time employees who work at least 20 hours per week accrue sick leave at the rate of 4 hours per month.
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Time Off
Annual Leave
Annual leave is accumulated monthly and based upon years of service as follows:
|
Years of Service |
Annual Leave |
|
Less than five years |
12 days per year |
|
Five through fifteen years |
15 days per year |
|
More than fifteen years |
20 days per year |
Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of 20 days at the end of the calendar year. Regular part-time employees who work at least 20 hours per week accrue annual leave at the rate of 4 hours per month.
Sick Leave
All regular full-time employees are eligible to earn 12 days (Annual Accrual Rate) of sick leave each year. Regular part-time employees will accrue sick leave at 50% of the Annual Accrual Rate of 12 days. Temporary full-time and temporary part-time employees are not eligible for sick leave.
The total number of hours accrued each year by Police Officers and Firefighters is based on the number of standard hours they are expected to work in a bi-weekly pay period. However, the number of hours earned will reflect an amount equal to the Annual Accrual Rate indicated above using their standard workday as the benchmark.
There will be no limit to the number of days that may be accumulated.
Paid sick leave shall not be taken prior to the time it is earned.
Sick leave may be granted for the following reasons:
- Personal illness.
- Serious illness or death of a member of the employee’s immediate family. In the event of death in the immediate family, benefits offered under the funeral leave policy shall be applied before sick leave is used. “Immediate family” for sick leave usage is defined as: the Spouse, Daughter, Stepdaughter, Daughter-in-law, Son, Stepson, Son-in-law, Mother, Stepmother, Mother-in-law, Father, Stepfather, Father-in-law, Brother, Stepbrother, Brother-in-law Sister, Stepsister, Sister-in-law, Grandfather, Grandmother, Grandfather-in-law, Grandmother-in-law, Grandchild, Foster child, or Guardian.
- Employee medical appointments, which cannot be arranged at any time other than during the employee’s normal working hours.
Employees who are absent from work, on leave without pay, will not earn sick leave during the balance of such leave.
Approval
Requests for sick leave approval shall be given by the employee to the appropriate supervisor or designee prior to the beginning of the work shift. If prior notification is not possible, requests must be made within one (1) hour after reporting time on the day of absence. Departments involved in Public Safety or other responsibilities, requiring advance notice, may set different notification requirements based on operational need. Absences due to doctor’s appointments or other foreseeable causes shall be approved prior to the use of sick leave. Proof of illness or other circumstances necessitating sick leave usage may be required by the Department Director in order for such paid leave to be authorized.
When a holiday occurs during an employee’s illness, the sick day shall be charged as a holiday, except for shift workers who will have to supplement for sick pay.
Accrual
Employees who have completed their one year probationary period with the City will, upon termination in good standing, be paid for accumulated sick leave, as follows:
- 2-9 years 25% of all sick leave accrued
- 10-14 years 30% of all sick leave accrued
- 15-19 years 40% of all sick leave accrued
- 20 years and over 50% of all sick leave accrued
The maximum amount to be paid to any single employee shall not exceed $8,000. A maximum of $8,000 of the payout amount may be used for pension calculations, and shall not exceed that amount accrued during the period used to calculate final average compensation for pension purposes.
(Note: This policy is intended to codify and make applicable a long standing administrative practice that has been consistently followed with all existing retirees and although enacted on the effective date, is intended to relate to the benefit calculation of all existing retirees.)