What is considered a special event?
A special event is a planned activity by a group on city property that is open to the general public. If the answer is yes to any or all of these items, you will likely need a special event permit:
- Activities may require the exclusive use of a public space and/or block access or the flow of traffic.
- The event will include set-up time and equipment such as tents, stages, or other temporary structures.
- Commercial activity or vending will occur.
Do I need a permit for a free speech/demonstration event?
The City of Lakeland respects First Amendment rights. If your event qualifies as an Expressive Event Gathering, different requirements may apply. Please visit our Special Event Permit Exemptions page for more information about expressive gatherings and whether your event qualifies for an exemption.
How far in advance should I apply for my special event permit?
The minimum notice is 30 days before your event date. However, event spaces book up more than a year in advance during popular seasons; therefore, giving yourself plenty of time to ensure space and resource availability, as well as understanding the logistics, is a smart idea. To check Parks & Rec space availability, visit our rental page at Lakelandgov.net/Rentals to view many of our spaces and contact information, and confirm availability before submitting your application.
Street closure requests, not associated with an event hosted on public property, must be submitted at least two weeks before the event date.
Why does my permit take so long to process?
The Special Event Review Team works with several city departments to ensure your event is conducted safely and successfully. These departments include Police, Fire Rescue, Public Works, Parks and Rec, Risk Management, and others. Each department reviews your application, utilizes subject matter experts to verify logistical needs, and provides input on requirements specific to your event. This comprehensive review process takes time but ensures all aspects of your event are properly coordinated.
If you are unsure where your application is in the process, double-check your email, including spam folders, for any responses from an @Lakelandgov.net email address. Next, log in to the iMS portal at https://ims.lakelandgov.net/ to check the status of your permit application. If you are still unsure or feel there may be confusion regarding your permit, contact our office at SpecialEventQuestions@lakelandgov.net.
What happens after I submit my application?
Once you submit your application through the iMS portal, the Special Event Review Team will review it for completeness. Your application will then be circulated to relevant city departments for review and approval. You may be contacted if additional information or documentation is needed. Once all departments have reviewed and approved your application, you will be notified and issued your permit. You will also receive information about any requirements specific to your event, such as police detail or tent permit needs.
Why was my permit application denied?
The most common reason for denial is failure to submit the complete application by the 30-business-day deadline. Other reasons include: incomplete documentation, insufficient insurance coverage, conflicts with other permitted events, safety concerns identified during the review process, or failure to meet specific code requirements. If your application is denied, we will provide you with the specific reasons and guidance on how to address them if you wish to reapply.
Can I get expedited processing for my permit?
No. All applications must be submitted at least 30 business days before your event, and there is no rush option available. Out of respect for each department's workload, the review process cannot be shortened. Plan ahead and submit your application early to avoid complications.
What if I miss the application deadline?
Applications received after the 30-business-day deadline will be automatically denied. We understand that planning events takes time, which is why we encourage early submission. If you've missed the deadline, you may need to postpone your event to a later date that allows for proper planning.